Section 109.240

Title VIII PUBLIC OFFICERS AND EMPLOYEES, BONDS AND RECORDS

Chapter 109

Effective - 28 Aug 1972   

  109.240.  Duties of agency heads. — The head of each agency shall:

  (1)  Establish and maintain an active, continuing program for the economical and efficient management of the agency;

  (2)  Make and maintain records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures and essential transactions of the agency designed to furnish information to protect the legal and financial rights of the state and of persons directly affected by the agency's activities;

  (3)  Submit to the chairman of the state records commission, in accordance with the standards established by the commission and promulgated by the director of records management and archives service, schedules proposing the length of time each state records series warrants retention for administrative, legal, historical or fiscal purposes after it has been received or created by the agency.  The head of each agency also shall submit lists of state records in his custody that are not needed in the transaction of current business and that do not have sufficient administrative, legal, historical or fiscal value to warrant their further keeping;

  (4)  Cooperate with the director in the conduct of surveys made by him pursuant to the provisions of sections 109.200 to 109.310; and

  (5)  Comply with the rules, regulations, standards and procedures approved by the state records commission and issued by the director, records management and archives service.

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(L. 1965 p. 233 § 5, A.L. 1972 S.B. 376)